7 Real Estate Job Descriptions to Hire an All-Star Team

Your job descriptions should be informative, but also stand out. How do you write one that isn't boring, too standard, or just a supremely lame laundry list of duties?

The first step in growing your business is to think about hiring your team. And when that time comes, you will need to sit down and compose job descriptions that will entice the best candidates to come knocking on your door.

Where do you start? List out the responsibilities of the role, then think about what traits, skills, experience, and education is necessary to perform the job well.

We put on our thinking caps and did some of the work for you. Here are some sample job descriptions for various roles that make up an all-star real estate team. Keep in mind that these are general guidelines, and should be tweaked and personalized to better align with your perfect new hire.

Administrative Assistant

Job Description:

We are looking for a highly motivated and organized individual to help facilitate everyday duties of a real estate office. This role requires skilled multi-tasking and the ability to wear several hats in order to handle all administrative aspects of a real estate business. If you are comfortable working in a busy office environment, prioritizing many daily tasks, and delivering a great customer experience, you may be the right fit!

Job Responsibilities:

• Answer incoming calls, send response emails and potentially assist with the showing of properties.
• Provide support to agents and brokers during the sales process, including preparing documents, scheduling appointments, and sending emails.
• Maintain client database (CRM) and communicate with customers, other agents, and service providers throughout the closing process.
• Produce listing marketing materials (printed collateral, websites, etc.) and assist with social media campaigns
• Assist with showings, open houses/broker events, schedule inspections, signings, appraisals, and service provider appointments
• Administrative duties, to include copying, answering the phone, filing, and sending/receiving emails

Requirements:

• Excellent organizational skills to work independently and manage projects with many moving parts.
• Minimum 1 year experience in similar field or capacity.
• Strong organization and scheduling skills
• Excellent communication skills (written and oral)
• Proficient with technology such as Microsoft Office and Google Apps. Experience with other real estate technology preferred.
• Candidates must be organized, resourceful, detail-oriented, with a friendly focus on customer service.

Listing Manager (Listing to Contract)

Job Description

We are looking for a top-notch Listing Manager to join our growing team of real estate professionals. The Listing Manager is responsible for managing positive relationships with our clients and getting properties from contract to agreement. This position requires a well-organized, service-minded individual with good interpersonal skills and attention to detail.

Job Responsibilities

• Manage all aspects of sellers transactions from first contact to purchase agreement.
• Execute all required steps to list a property and get it under agreement, such as preparing listing materials and pre-listing presentations, coordinate showings, and schedule open houses.
• Consult with sellers to coordinate staging, property photography, repairs, home improvements, signage, lockbox, access requirements and other marketing activities required for showing the properties.
• Provide weekly updates to sellers with feedback and progress reports from showings and marketing efforts. Be proactive so clients are kept informed, know what to expect, and feel reassured that they are in good hands.
• Input listing information into the MLS, maintain documents and track progress for each listing, and update necessary information in client database and transaction management systems.

Requirements

• 1+ year(s) in real estate or similar field
• Strong verbal and written communication skills.
• Motivated self-starter with strong project management skills, attention to detail, customer service skills
• Proficient with technology such as Microsoft Office and Google Apps. Experience with other real estate technology preferred.
• Real estate agent signing contract.

Transaction Coordinator (Contract to Closing)

Job Description:

We are looking for a Transaction Coordinator help our team handle the sale of each transaction and give our clients the best service possible. In this role, you will carry the clients from the beginning of a sale to the close of escrow. This includes handling paperwork, scheduling appointments, coordinating communication between all parties and team members, and doing whatever it takes to ensure a successful and timely close.

Responsibilities

• Oversee the process from purchase agreement to closing, including documentation, deadlines, and communication between parties.
• Create, update, and review real estate contracts.
• Coordinate title/escrow, mortgage loan and appraisal processes.
• Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
• Regularly update & maintain communication with clients, agents, lender, etc.
• Schedule and coordinate closing process, review closing paperwork, attend closings and inspections.
• Communicate with clients and keep them updated on the status and timeline for the transaction.

Requirements

• 1+ years Real estate or related experience preferred.
• Strong written and verbal communication skills.
• Personable attitude with superior customer service skills.
• Strong organizational, project, and time management skills.
• Ability to retain a lot information, and able to manage several projects at once.
• Proficient with technology such as Microsoft Office and Google Apps, and ability to quickly learn new systems.

Buyer Agent/Specialist

Job Description

We are looking for a stellar buyer agent to join our team! We are looking for a motivated self-starter who enjoys helping people find the house of their dreams. The buyer agent is responsible for assisting several buyer clients at a time. So if you are great at building relationships, prioritizing tasks, and managing your time well, we want you!

Responsibilities

• Respond to new leads in a timely manner, and maintain consistent follow up to convert into appointments.
• Manage all leads in contact database system, set and complete tasks in the system, and track all client communications.
• Identify homes that meet prospective buyers' home search criteria, schedule showings, and help the refine their criteria.
• Stay up to date with the real estate market and educate clients about market trends and the home buying process.
• Have local knowledge of the community to answer questions about potential homes and the surrounding neighborhood.
• Write and submit offers on behalf of clients, effectively negotiate offers and oversee the entire process to close.

Requirements

• Proven working experience as a real estate agent, or willingness to learn
• Ability to work independently with little management involvement
• Excellent interpersonal and communication skills, strong sales mentality, and negotiating ability.
• Candidates must be organized, resourceful, detail-oriented, with a friendly focus on customer service.

Inside Sales Agent

Job Description

Are you a call-crushing phone animal? We are looking to add a skilled sales-minded individual to our team. As the first point of contact, the Inside Sales Agent will be responsible for responding to all new leads, and must be comfortable spending most of their time on the phone.

Job Responsibilities

• Prospect for new leads calling Expired/FSBOs, past clients in database, Sphere of Influence, Just Listed, etc.
• Service inbound leads from sign calls and online sources and determine where they are in the buying/selling process.
• Manage contacts in CRM, and
• Consistently nurture and follow-up with viable leads to convert into scheduled appointments.
• Keep track of completed tasks and goals to measure lead conversion ration and meet performance benchmarks.

Job Requirements

• Effective written and verbal communication
• Excellent phone communication skills. Prior experience in customer service preferred.
• Ability to memorize and deliver pre-written call scripts.
• Must be an organized, friendly, detail-oriented, and service-minded.
• Proficient with technology such as Microsoft Office and Google Apps, and ability to quickly learn new systems.

Showing Assistant

Job Description

Looking for a job that doesn't require you to sit at a desk all day? We are looking for a happy, positive, ambitious individual to join our team as a Showing Assistant. This team member will be a very visible face for the company, so it is important to develop and maintain positive professional relationships.

Responsibilities

• Assist agents by showing homes to home buyer clients
• Drive with or alongside buyer clients to provide access and view homes
• Answer client's questions, help them narrow down their search, and relay relevant information and feedback to the buyer agent.
• Promote team concept by assuring clients that the buyer agent is well-informed and involved in every step of the process.

Requirements

• Real estate license.
• Have reliable transportation, camera, computer and internet connection.
• An upbeat attitude and willingness to work hard to help clients achieve their goals.
• Track record of success in customer service field
• Personable attitude with superior customer service skills.
• Asian man standing in front of tv screen with house photo on it

Listing Specialist/Agent

Job Description

Are you a natural networker gifted with the art of persuasion? We are looking for a strong relationship builder with high energy and a great work ethic, who isn't afraid of the high demands of real estate sales. Selling a home is personal and emotional, so the agent must not only be proactive, but also have good interpersonal skills.

Responsibilities

• Prospect and conduct lead generation activities for new listing appointments.
• Have a proactive networking mindset to build and maintain business relationships with a number of people
• Quickly respond to online seller leads, and follow up to convert into listing appointments
• Manage all leads in contact database system, set and complete tasks in the system, and track all client communications.
• Prepare and analyze Comparative Market Analysis (CMA) before all listing presentation appointments.
• Conduct all listing appointments and convert appointments to listing agreements.
• Communicate with team members, clients, and all other parties to ensure clients' needs are met.
• Answer questions and educate clients about the real estate market, the transaction process, contracts, and terms of sale.
• Present and negotiate all offers to purchase with clients and the agents representing prospective buyers.

Requirements

• Must have an active real estate license
• Must be attentive, detail-oriented, hardworking
• Excellent interpersonal and communication skills, strong sales mentality, and negotiating ability.
• Candidates must be organized, resourceful, detail-oriented, with a friendly focus on customer service.
• Proficient with technology such as Microsoft Office and Google Apps, and ability to quickly learn new systems.

Final Tips

We recommend sticking with three sections: a general overview of the role, a list of main duties and responsibilities, and requirements needed to best fulfill the role.

Keep things simple. You may be tempted to get super in-depth and granular, but remember that you can get more detailed with your top picks from your list of candidates!

To view the original article, visit the BoomTown blog.